Fees, terms, safeguarding and privacy

Class fees 2026/2027

Private dance classes can be arranged on request. Combined class bookings appear as a single monthly total on ClassForKids.

How billing works

1. Registrations and payments are set up through thevillageschoolofdance.com and ClassForKids.
2. Payment is taken from the account you specify on the 1st of every month. Failure to pay on time may result in losing your place. If you are having trouble paying, please speak to us and we will do our best to help.
3. Fees are pro-rated: the total cost of classes is split over 12 payments, so you have a predictable monthly amount rather than a different bill each term.
4. A late payment fee of £10 applies if payment is not received on the 1st. Full payment, cancellation and refund rules are in the Terms and conditions section.

1. Payments and fees

1. Places in our classes are secured by monthly subscription payments only.
2. We do not accept cash, cheques, one-off BACS payments or Fast Track payments.
3. We reserve the right to adjust fees or collection dates. Notice will be given via email before any change.
4. Fees are reviewed annually.
5. All registrations and payments are managed through ClassForKids via our website: www.thevillageschoolofdance.com.
6. Payment is taken on the 1st of every month. Failure to pay may result in losing your child’s place. If you are struggling with payments, please contact us.
7. Prices are based on 35 weeks of classes.
8. Fees are pro-rated and split into 12 equal monthly payments.
9. The subscription system ensures timely payments and reduces admin.
10. Regular class fees are strictly non-refundable. Trial and camp bookings are subject to separate cancellation policies (see Section 2).
11. A £10 late fee will be added to any payments not received on the 1st of the month. This will be collected with the next month’s payment.
12. A one-off joining fee will be charged on the day you sign up for classes: £40 Sept to Dec · £25 Jan to Apr · £0 May to Jul.
13. Each year on September 1st, an annual membership fee of £40 will be taken as a covering payment. There is one membership fee payable per family.
14. These fees help to cover costs such as insurance, student reports, platform fees, team training days, member referral benefits, and early access to camp bookings.

2. Cancellation and refunds

Weekly classes

Cancelling a weekly class requires written notice by email to info@thevillageschoolofdance.com.

• If notice is given before the 1st of the month, one final full month’s fee will be charged.
• If notice is given between the 1st and 7th of the month, 50% of the following month’s fee will be charged.
• If notice is given after the 7th of the month, the full following month’s fee will be charged.

Classes with fewer than five students may be cancelled at the school’s discretion.

Missed lessons remain payable. Substitute classes may be offered where possible.

Trials

• Trial bookings are non-refundable once the trial has started.
• If cancelled with 7 days or more notice before the trial start date, a refund or credit may be issued at the school’s discretion.
• Cancellations with less than 7 days’ notice are non-refundable.

Camps

• Camp bookings are non-refundable.
• If cancelled with 14 days or more notice before the camp start date, a credit may be issued or the booking may be transferred to another child (subject to availability and approval).
• Cancellations with less than 14 days’ notice are non-refundable.

3. Clothing and appearance

1. No jewellery or accessories may be worn in class for safety reasons.
2. Correct uniform must be worn at every class.
3. Hair should be tied neatly in a ponytail, plait, or bun.
4. Students taking part in performances must purchase or hire costumes, tickets, and other related items.

4. Classes and performances

1. We aim to provide high-quality teaching that balances fun with discipline. Disruptive behaviour may result in a warning, and continued disruption will be discussed with parents.
2. Photos and videos may be taken during classes for promotional purposes. Please email us if you do not wish your child to be included. We may also work with external media partners in line with our data protection policy.
3. Our biannual performance is professionally recorded. Personal cameras or recording equipment are not permitted.
4. All payments for shows are non-refundable.
5. Mobile phones are not permitted in the studio unless used for learning purposes. Any phones used inappropriately will be confiscated and returned at the end of class.
6. We cannot accept liability for lost or damaged belongings. Please label all items clearly.
7. Children will not be allowed to leave the building without a parent/guardian (unless otherwise agreed). Parents and carers must personally hand their child directly to the class teacher at the scheduled start time. Children must not be dropped off early and left unattended. Parents, carers and siblings must wait for the teacher to open the doors and dismiss the class before entering the hall. Children must be collected promptly. By accepting these terms and conditions, you acknowledge that your child is only our responsibility from when the class starts to when the class ends.
8. Teachers will ensure a safe learning environment, but The Village School of Dance cannot be held responsible for injuries incurred during class.
9. If you are delayed collecting your child, please contact us immediately.
10. To drop a class, please confirm in writing by email.
11. To add a class, bookings can be made via our website or by emailing us.

5. Behaviour and discipline

1. We operate a strict anti-bullying policy. Disruptive behaviour will not be tolerated.
2. We aim to set clear boundaries and build confidence in line with our school ethos.
3. Abusive or disrespectful behaviour from students or parents towards staff will not be tolerated.
4. Consistent unruly or aggressive behaviour may result in termination of membership.

6. General policies

1. Parents must disclose any medical conditions on registration and update us if anything changes. This is vital for your child’s safety.
2. School communication is via email and social media. Please check your junk/spam folders and follow our channels to stay updated.
3. Physical contact between teachers and students may be necessary for safe teaching and correction.
4. If a class is cancelled due to circumstances beyond our control, fees are non-refundable.
5. Participation in shows and events is optional.
6. By enrolling, you agree to abide by these Terms & Conditions, which may be updated from time to time and reviewed annually.

Introduction

Our beliefs

The Village School of Dance believes that:

1. The welfare of every child is paramount.
2. All children, regardless of gender, age, race, religion, religious belief and/or sexual orientation have the right to protection from abuse.
3. The Village School of Dance has a responsibility to protect the welfare of all children and ensure that the correct measures are put in place to provide for a safe teaching environment.
4. Any and all suspicions and allegations of abuse should be treated seriously and investigated.
5. Support should be provided to all of those at The Village School of Dance to respond appropriately.

Types of abuse

• Emotional abuse: repeatedly rejecting a child, threatening them and making them feel worthless
• Physical abuse: hitting, punching, burning, poisoning, smothering
• Sexual abuse: forcing or persuading a child or young person to take part in any kind of sexual activity
• Neglect: persistent lack of essential care including safety, food, clothing, education, shelter, medical care and love

Signs of abuse

Unexplained changes in behaviour or personality; becoming withdrawn; seeming anxious; uncharacteristically aggressive; lack of social skills; poor bond or relationship with parent or carer; knowledge of adult issues inappropriate for their age.

Responding to safeguarding concerns

If a child or young person discloses information about abuse or harm (in person, on the phone, via email, third-party reporting, or through observation of signs or symptoms of abuse, neglect or unmet needs):

1. Always offer reassurance, listen to, and take seriously what they are saying. Never promise to keep secrets or be persuaded by the child or family not to take action if you are worried that a child is being harmed or is at risk of harm.
2. Ascertain relevant information (for example if a specific incident has taken place).
3. Explain the process to the child: that you will need to pass this information on, to whom, the reasons why and possible actions.
4. Consult with the safeguarding lead and manager of the school on the same day. The incident must be recorded in detail.
5. If the child is present and is at immediate risk of harm, take appropriate action to secure the child’s immediate safety unless doing so would put you or others at risk. This could include calming angry or upset children or adults; contacting emergency services (999); contacting local child protection services directly; seeking vital medical assistance.

Allegations against adults

Supervision, drop-off, collection and leaving the premises

The Village School of Dance has a duty of care to ensure children are appropriately supervised at all times while attending classes.

Drop-off

• Parents and carers must personally hand their child directly to the class teacher at the scheduled start time of the class.
• Children must not be dropped off early and left unattended. Teachers may be teaching a previous class and cannot supervise children before their class officially begins.
• Children waiting unsupervised before class starts are considered a safeguarding risk.

Collection

• Parents and carers must wait for the teacher to open the doors and dismiss the class before entering the hall.
• Parents, carers and siblings must not enter the hall while a class is in progress, as this can be disruptive, distracting and unsafe.
• Children must be collected promptly at the end of their class unless written permission has been provided.

Children leaving the premises unaccompanied

• There is no legal age in the UK at which a child can travel home alone; however, parents must ensure that doing so does not place the child at risk.
• Safeguarding guidance advises that children under the age of 12 are rarely developmentally ready to manage independent travel without careful consideration.
• Any child leaving the premises without being collected must have written parental permission in place via the school’s Unaccompanied Travel Home Permission Form.
• By providing permission, parents and carers accept full responsibility for the child’s safety once they leave the teacher’s supervision.
• Without written consent, children will not be permitted to leave alone.

In implementing this policy we will

1. Ensure all responsible adults have access to safeguarding information and training.
2. Provide an environment which is clean, safe and supportive.
3. Provide adults who can be trusted and relied upon.
4. Work together to prevent physical, emotional and sexual abuse and neglect.
5. Stop any inappropriate behaviour.
6. Encourage openness, honesty and transparency.
7. Stay up-to-date with safeguarding legislation and guidance.
8. Review this policy annually and issue it to all staff and volunteers at the start of each year.

Your rights under GDPR

Storage and use of personal information

• Manage and process personal data properly
• Protect the individual’s right to privacy
• Provide an individual with access to all personal information held on them

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