GDPR & data protection
Privacy statement
The Village School of Dance is committed to protecting the rights and freedoms of individuals with respect to the processing of children's, parents', visitors' and staff personal data.
Summary of our privacy statement (updated August 2026). The school is registered with the Information Commissioner's Office (ICO). Booking terms and conditions are held on ClassForKids.
GDPR states that personal data should be processed fairly and lawfully, collected for specified, explicit and legitimate purposes, and not processed without knowledge and explicit consent. The Data Protection Act gives individuals the right to know what information is held about them.
As a registered school for RAD, ISTD and Acrobatic Arts examinations, we are required to collect children's full names, date of birth, ethnicity classification and any SEN requirements where needed for entry. These details are provided to the organisations only at the point of exam entry and transferred electronically. Their privacy policies are available on their websites.
Your rights under GDPR
1. The right to be informed
For enrolment and critical attendance matters we collect parent/guardian full name, two contact phone numbers and email address, plus children's full names, address, date of birth and any SEN requirements. Teacher data includes contact details, date of birth and DBS checks. Data is stored in a password-encrypted system.
2. The right of access
Individuals can make a Data Subject Request at any time. We aim to respond within one month. If we refuse because of a lawful obligation to retain data, we will explain why. You may complain to the ICO if unhappy with the decision.
3. The right to erasure
You may request deletion where there is no compelling reason for continued use. The school has a legal duty to keep children's and parents' details for a reasonable time: records for 6 years after a student leaves; accident records for 19 years (or until the child reaches 21); child protection records for 22 years (or until the child reaches 24).
4. The right to restrict processing
Parents, DDMIXers, visitors and staff can object to processing so that records are stored but not used for purposes such as exam reports or marketing communications.
5. The right to data portability
Data may be transferred securely to dance associations for examinations. Recipients use secure file transfer and have their own GDPR policies.
6. The right to object
You can object to data being used for certain activities such as marketing or research.
7. Automated decision-making
The Village School of Dance does not use personal data for automated decision-making or profiling for marketing purposes.
Storage and use
Class bookings, enrolments and related records are managed through ClassForKids, which is password protected. Information about individuals is confidential and records are deleted after the retention period. ClassForKids also hosts our booking terms and conditions.
Website enquiry forms are emailed to the school using Resend. Waiting-list and enquiry records are deleted if the child or adult does not attend, unless permission has been given to remain on a mailing list.
Cookies
Our website may use cookies to distinguish you from other users and to improve the experience. Types can include strictly necessary, analytical/performance, functionality and targeting cookies. You can manage cookies in your browser settings.
Web server logs may collect technical information such as IP address, browser type and pages visited. Questions about privacy can be sent to info@thevillageschoolofdance.com.
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